United States Travel & Engaged Learning Guidance during COVID-19

Following the Requirements for U-M Related Travel During the Pandemic and the University of Michigan suspension of non-essential travel, faculty, staff, and students must complete the following steps for any travel for off-campus for U-M related purposes that takes place outside of the state in which they are residing or it entails at least one overnight away from home.

NOTES: 

  • These guidelines will remain in effect so long as the U-M suspension of non-essential travel is in effect.
  • See Global Michigan for international travel guidance and for the COVID-19 & Travel FAQ

Following President Schlissel’s April 20th COVID-19 update, all non-essential expenditures, including travel, are to be suspended.

To travel for essential business reasons within the United States, faculty and staff should:

  • Contact their school/college/unit to:
    • Verify their travel is essential and meets any unit-level financial policies 
    • Ensure that they are following unit-specific travel approval steps, if any. 
  • Register travel in the U-M Travel Registry
  • Ensure that the activity follows relevant local laws and regulations, including those related to human gatherings/in-person interactions.
  • Plan to follow CDC and U-M guidelines for returning to campus from another U.S. state.  See CDC and U-M Campus Blueprint website for details.

The guidelines apply to U-M-Ann Arbor students participating in U-M off-campus activities that:

  • Involve travel for off-campus, UM-related engaged learning activities that take place outside of the state in which the student is residing or it entails at least one overnight away from home. 
  • Off-Campus engaged learning activities are activities that:
    • Have an in-person component (e.g. in-person internships, research, volunteer projects, Sponsored Student Organization activities, recreation sports activities, research, or other educational experiences). These guidelines do not apply to any on-campus activities or any activity offered exclusively in remote format.
    • Examples of off-campus, UM-related engaged learning include: internships , student teaching, and other practica; programs like Camp Davis, the Biological Station, Semester in Detroit, and Washington PSIP; required and elective trips that are part of a course; service and community engagement opportunities; research activities not already regulated by UMOR; performances and exhibitions; and other co-curricular activities. Clinical rotations in the health sciences are not considered engaged learning activities for purposes of this guidance and are exempted from the requirements herein.
  • Off-campus engaged learning activities are considered UM-related if they are funded, sponsored, managed by the University and/or if they are for credit or required for degree completion. These guidelines do not apply to activities that are not UM-related. See Global Michigan for a complete definition of UM-related.

To travel for essential U-M off-Campus engaged learning activities within the United States, students should:

  • Contact their school/college/unit to:
    • Verify their travel is essential and meets any unit-level financial policies. Following the U-M suspension of non-essential travel, students may not use U-M funding for non-essential travel. 
    • Ensure that they are following unit-specific travel approval steps, if any. 
  • Register travel in the U-M Travel Registry. Note that Travel Registration does not imply travel approval.
  • Plan to follow CDC and U-M guidelines for returning to campus from another U.S. state.  See CDC and U-M Campus Blueprint website for details.
  • Adhere to all applicable laws, guidelines, regulations, orders, rules, and the like, including, but not limited to, those related to COVID-19, to ensure that their commute, travel, and activity adheres to all existing and any forthcoming laws and public health guidelines. Some resources students may consider consulting are: 
    • Michigan Department of Health & Human Services (or the health department of your travel destination) health guidelines and regulations: https://www.michigan.gov/mdhhs 

Note 1: Clinical rotations in the health sciences are not considered engaged learning activities for purposes of this guidance.

Note 2: These guidelines do not apply to any on-campus activities or any activity offered exclusively in remote format, and do not apply to activities that are not UM-related.

Note 3: If the activity reoccurs multiple times, students should register only once, indicating the date of the first possible occurrence and the date of the last overnight travel.

Note 4: Sponsored Student Organizations are prohibited from travel outside of Michigan and overnight travel. Visit the Center for Campus Involvement site for details.

This guidance was last updated March 20, 2021. For questions, please contact umich-itoc@umich.edu